Community Promotion Plaza Public Facilities Reservation System User Guide

How to Register as a User

To apply for facility use through this system, you must first register as an individual or group user and obtain a user ID.
Please fill out the Application Form for user registration and submit it either at the Community Promotion Plaza 1st floor reception desk or by mail, or apply via the online user registration application form.

Registration Category	Registration Requirements	Required Documents	Reception Desk
Individual	Anyone can register	Application Form for Registration of Public Facilities Users (Individual) Identification Document (Presentation)	Community Promotion Plaza 1st Floor
Organization	Anyone can register	Application Form for Registration of Public Facilities Users (Organization) Documents that provide an overview of the organization (such as company profile, regulations, roster, etc.)	Community Promotion Plaza 1st Floor

Note: The required documents are the same for the renewal procedure of user registration.
Note: Please be aware that if there is no login for four years after registration, the ID will be deleted.
(If deleted, you will need to register again.)

• Application Form for User Registration (Group/Individual) (Word 23.2KB)
• Application Form for User Registration (Group/Individual) (PDF 112.3KB)

• User Registration Online Application Form (Logo Form)(External Link)

• How to Reserve City Facilities (How to Use the Reservation System, Facility Usage Guidelines, etc.)

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Eligible Users and Available Functions

The eligible users and the available functions are as follows.

Facility Name	Eligible Users	Vacancy Inquiry	Reservation
Large Conference Room, Medium Conference Room, Small Conference Room	Individuals, Organizations	Available for use	Available for use

• An "individual" refers to a person who has registered as a user.
• An "organization" refers to a group that has registered as a user.
• In "Facility Availability," you can check available facilities and make reservations.

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About Reservations

1. Reservation Application Process

1. Only those who have registered as users can apply for reservations via computers, mobile phones, smartphones, etc., during the reservation acceptance period.
2. Please pay the usage fee by the deadline either at the service counter or through online payment.
3. The reservation will be confirmed upon payment of the usage fee.

Example of a Reservation Application

If you want to reserve a conference room for July 10 (Reservation application procedure on April 10)

1. On April 10, check the facility availability in the system and apply for the reservation (Reservations are on a first-come, first-served basis, so availability will be lost as soon as a reservation is made).
2. The usage fee must be paid at the counter by April 20.

2 Reservation Schedule

Facility	Reservation Acceptance Period	Payment Deadline for Usage Fee
Large Conference Room, Medium Conference Room, Small Conference Room	From 9 AM on the same day, three months before the usage date, until four days before the usage date.	From the day after the reservation application date until 10 days later

How to Use the Meeting Room

• Community Promotion Plaza Meeting Room

Inagi City Public Facilities Reservation

• Inagi City Public Facilities Reservation System(external link)

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