Family Register Certificate

From March 1, 2024, it has become possible to request family register copies and other documents from other municipalities. (Wide-area issuance)
In the case of claims under wide-area grants, the required items for the claim differ.
For more details, please see the wide-area issuance of family register certificates, etc.
This page mainly provides information about the issuance of family register certificates for those whose registered domicile is Inagi City.

From January 20, 2025, it has become possible to request family register certificates online for those whose registered domicile is Inagi City.
For more details, please see the online application (issuance of family register certificates and acceptance certificates for family register notifications, etc.).

• Wide Area Issuance of Family Register Certificates
• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)

Service Counter

• Citizen Affairs Division, 1st Floor, City Hall
• Hirao Branch Office
• Wakabadai Branch Office (i Plaza 1st Floor)

• Notice: The City Hall is open on holidays only at the Citizen Affairs Division on the first floor.
• Notice: Wide-area issuance is not available on holidays.
• Notice: If your registered domicile is not in Inagi City, copies of the family register or certificates of identity cannot be issued by Inagi City Hall. Please request them from the city hall of your registered domicile. For requests for family register copies from other municipalities, please refer to the wide-area issuance of family register certificates.
• Notice: If the place of registration for the family register is not Inagi City, the certificate of acceptance cannot be issued at Inagi City Hall. Please request it from the city hall of the place of registration.

• Wide Area Issuance of Family Register Certificates

Eligible Persons for Claims

List of Eligible Individuals for Claims

Types of Main Certificates	Eligible Persons for Claims	Eligible Persons (Wide Area Issuance)	Eligible Persons (Online Application)
Certificate of All Matters in Family Register (Family Register Copy) Certificate of All Matters of Removal (Removal Transcript) Certified Copy of the Original Family Register	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Persons listed in the family register Spouse of 1 Direct blood relatives of 1	Persons listed in the family register (Only the full family register certificate (koseki tohon) can be requested)
Certificate of Personal Matters (Family Register Extract) Certificate of Removal from the Family Register (Extract of Removal) Certified Copy of the Original Family Register	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Wide-area issuance is not possible	Persons listed in the family register (Only individual family register certificates (family register extracts) can be requested)
Copy of the Family Register	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Wide-area issuance is not possible	Persons listed in the family register
Identification Document	The person (in the case of a minor, their guardian) Agent with a power of attorney	Wide-area issuance is not possible	Individual
Certificate of Absence	Individual Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.) In the execution of registration procedures, lawyers, judicial scriveners, etc.	Wide-area issuance is not possible	Individual
Certificate of Single Status	Individual Agent with a power of attorney	Wide-area issuance is not possible	Individual
Identification Code for Providing Electronic Family Register Certificates Identification Code for Providing Exclusion Electronic Certificate	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Persons listed in the family register Spouse of 1 Direct blood relatives of 1	Persons listed in the family register (Claims only via Mynaportal. Online claims to Inagi City are not possible.)
Acceptance Certificate	Notifier	Wide-area issuance is not possible	Notifier

• Wide Area Issuance of Family Register Certificates
• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)

Notice: For details regarding claims by third parties, please visit the Ministry of Justice website.

• Ministry of Justice Website(External Link)

Issuance Fee

Fee List

Types of Main Certificates	Counter	Mailing	Online
Certificate of All Matters in Family Register (Family Register Copy) Certificate of Personal Matters (Family Register Extract)	450 yen	450 yen	450 yen
Certificate of All Matters of Removal (Removal Transcript) Certificate of Removal from the Family Register (Extract of Removal) Certified Copy of the Original Family Register Certified Copy of the Original Family Register	750 yen	750 yen	Online billing is not available
Copy of the Family Register	300 yen	400 yen	400 yen
Identification Document	300 yen	400 yen	400 yen
Certificate of Absence	300 yen	400 yen	400 yen
Certificate of Single Status	300 yen	400 yen	400 yen
Identification Code for Providing Electronic Family Register Certificates	400 yen	400 yen	Free (Claim via Mynaportal)
Identification Code for Providing Exclusion Electronic Certificate	700 yen	700 yen	Free (Claim via Mynaportal)
Acceptance Certificate	350 yen	350 yen	350 yen

• Mail Request
• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)

Notice: The identification codes for providing electronic family register certificates and electronic removal certificates will be free of charge if (1) requested simultaneously with the same content family register certificate or removal certificate, or (2) requested via My Number Portal.

Required Items for Billing

• Identification documents of the person who came to the counter (documents that verify name and address or name and date of birth)
  Notice: For wide-area issuance, identity verification documents are limited to photo ID cards issued by government offices.
• Fees (see above)
• Power of Attorney (in case a representative visits the office) (Download Application Form from the page for "Forms related to Power of Attorney")
• Supporting documents that can confirm legitimate claims (in the case of third-party requests, if necessary)
• Original documents confirming the authority of legal representatives such as guardians (for documents like registration certificates created by public offices, only those issued within the last 3 months are acceptable).

Note: For online applications, a My Number Card (with a valid electronic signature certificate) and a smartphone compatible with the My Number Card are required.

• Identity Verification for Various Notifications and Requests
• Forms related to Power of Attorney
  Application Form Download Page
• Forms related to family register certificates
  Application Form Download Page

Available Procedure Dates

Open on weekdays from 8:30 AM to 5:00 PM

• Notice: Wide-area issuance is from 8:30 AM to 4:00 PM
• Notice: The holiday office hours are from 8:30 AM to 11:45 AM and from 1:00 PM to 5:00 PM
• Notice: Wide-area issuance is not available on holidays.
• Notice: The City Hall is the only place open on holidays.

• Wide Area Issuance of Family Register Certificates

Request for Mailing of Family Register Certificate

If you wish to obtain a family register certificate by mail, please see the page for mail requests below.

• Mail Request

Online Application for Family Register Certificate

If you wish to obtain a family register certificate through online application, please see the online application page below.

• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)