Family Register Certificate

Announcements

From March 1, 2024, it has become possible to request family register copies and other documents from other municipalities. (Wide-area issuance)
For more details, please see "Wide-area Issuance of Family Register Certificates, etc.".

From January 20, 2025, it has become possible to request family register certificates online for those whose registered domicile is Inagi City.
For more details, please see "Online Application (Issuance of Family Register Certificates and Acceptance Certificates for Family Register Notifications, etc.)".

• Wide Area Issuance of Family Register Certificates
• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)

Back to the top of this page

Main Types of Family Register Certificates

Certificate of All Matters in Family Register (Family Register Copy)

A document that records all the personal status details of everyone listed in the family register

Certificate of Personal Matters (Family Register Extract)

A document that records all personal status details of some individuals listed in the family register

Certificate of All Matters of Removal (Removal Transcript)

A family register from which all members have been removed due to marriage, death, change of domicile, etc., containing all personal status details of all members

Certificate of Removal from the Family Register (Extract of Removal)

Among family registers from which all members have been removed due to marriage, death, transfer of domicile, etc., this document records all personal status details of some individuals.

Certified Copy of the Original Family Register

In the event of a revision of the family register (such as computerization of the family register, or changes to the unit of compilation or format of the register), a document that records all personal status details of all members in the family register before the revision.

Certified Copy of the Original Family Register

In the event of a revision of the family register (such as computerization of the family register, or changes to the unit of compilation or format of the register), this refers to a document that records all personal status details of certain individuals from the family register before the revision.

Family Register Attached List

Certificate of the resident registration change history for the person listed in the family register

Identification Document

A document certifying that you have not received a notification of declaration of incompetency or quasi-incompetency, have not received a notification of guardianship registration, and have not received a notification of bankruptcy declaration or commencement of bankruptcy proceedings.

Certificate of Absence

Based on the family register, this certifies that a specific person is not currently registered at a specific domicile.

Certificate of Single Status

A document certifying that it does not violate the provisions of Article 732 of the Civil Code (Prohibition of Bigamy) based on the family register

Acceptance Certificate

A certificate issued by Inagi City to confirm that the city has accepted notifications of family register matters such as marriage, divorce, and birth

Back to the top of this page

Eligible Applicants

List of Eligible Individuals for Claims

Main Types of Certificates	Eligible Applicants	Eligible Applicants (Wide-area Payment)	Eligible Applicants (Online Application)
Certificate of All Matters in Family Register (Family Register Copy) Certificate of All Matters of Removal (Removal Transcript) Certified Copy of the Original Family Register	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Persons listed in the family register Spouse of 1 Direct blood relatives of 1	Persons listed in the family register (Only the full family register certificate (koseki tohon) can be requested)
Certificate of Personal Matters (Family Register Extract) Certificate of Removal from the Family Register (Extract of Removal) Certified Copy of the Original Family Register	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Wide-area issuance is not possible	Persons listed in the family register (Only individual family register certificates (family register extracts) can be requested)
Copy of the Family Register	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Wide-area issuance is not possible	Persons listed in the family register
Identification Document	The person (in the case of a minor, their guardian) Agent with a power of attorney	Wide-area issuance is not possible	Individual
Certificate of Absence	Individual Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.) In the execution of registration procedures, lawyers, judicial scriveners, etc.	Wide-area issuance is not possible	Individual
Certificate of Single Status	Individual Agent with a power of attorney	Wide-area issuance is not possible	Individual
Acceptance Certificate	Notifier Agent with a power of attorney	Wide-area issuance is not possible	Notifier
Identification Code for Providing Electronic Family Register Certificates Identification Code for Providing Exclusion Electronic Certificate	Persons listed in the family register Spouse of 1 Direct blood relatives of 1 Agent with a power of attorney A third party recognized as having a legitimate reason (A certificate cannot be issued to a third party unless a legitimate claim reason is acknowledged. Additionally, documentation proving the existence of a legitimate reason may be requested at the time of application.)	Persons listed in the family register Spouse of 1 Direct blood relatives of 1	Persons listed in the family register (Claims only via Mynaportal. Online claims to Inagi City are not possible.)

Notice: If your registered domicile is not in Inagi City, copies of the family register supplement or identity certificates cannot be issued by Inagi City Hall. Please request them from the city hall of your registered domicile. For requests regarding family register copies from other municipalities, please see "Wide-Area Issuance of Family Register Certificates, etc."

Notice: If the place of notification for the family register submission is not Inagi City, the acceptance certificate cannot be issued by Inagi City Hall. Please request it from the city hall of the place of notification.

• Wide Area Issuance of Family Register Certificates
• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)

Notice: For details regarding claims by third parties, please visit the Ministry of Justice website.

• Ministry of Justice Website(External Link)

Back to the top of this page

Service Counter

• Citizen Affairs Division, 1st Floor, City Hall
• Hirao Branch Office
• Wakabadai Branch Office (i Plaza 1st Floor)

Notice: The City Hall is open on holidays only at the Citizen Affairs Division on the first floor.

Notice: Wide-area issuance is not available on holidays.

• Holiday Service Counter at City Hall

Back to the top of this page

Available Procedure Dates

Open on weekdays from 8:30 AM to 5:00 PM

Notice: Wide-area issuance is from 8:30 AM to 4:00 PM

Notice: When requesting a family register traced back from birth to death due to inheritance, etc., from 8:30 AM to 4:00 PM

Depending on the status of the family register, issuance may not be completed on the same day, and you may need to come again on the following day or later, so please allow plenty of time when you visit.

Notice: The holiday office hours are from 8:30 AM to 11:45 AM and from 1:00 PM to 5:00 PM

Notice: Wide-area issuance is not available on holidays.

Back to the top of this page

Issuance Fee

Fee List

Types of Main Certificates	Counter	Mailing	Online
Certificate of All Matters in Family Register (Family Register Copy) Certificate of Personal Matters (Family Register Extract)	450 yen	450 yen	450 yen
Certificate of All Matters of Removal (Removal Transcript) Certificate of Removal from the Family Register (Extract of Removal) Certified Copy of the Original Family Register Certified Copy of the Original Family Register	750 yen	750 yen	Online billing is not available
Copy of the Family Register	300 yen	400 yen	400 yen
Identification Document	300 yen	400 yen	400 yen
Certificate of Absence	300 yen	400 yen	400 yen
Certificate of Single Status	300 yen	400 yen	400 yen
Acceptance Certificate	350 yen	350 yen	350 yen
Identification Code for Providing Electronic Family Register Certificates	400 yen	400 yen	Free (Claim via Mynaportal)
Identification Code for Providing Exclusion Electronic Certificate	700 yen	700 yen	Free (Claim via Mynaportal)

Notice: For the identification codes provided for electronic family register certificates and electronic removed family register certificates, (1) if requested simultaneously with the family register certificate or removed family register certificate of the same content, and (2) if requested via the My Number Portal, there will be no charge.

• Mail Request
• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)

Back to the top of this page

Required Items for Billing

• Identification documents of the person who came to the counter (documents that verify name and address or name and date of birth)

Notice: For wide-area issuance, identity verification documents are limited to photo ID cards issued by government offices.

• Fee (see "Issuance Fee" above)
• Power of Attorney (in case a representative visits the office) (Download Application Form from the page for "Forms related to Power of Attorney")
• Supporting documents that can confirm legitimate claims (in the case of third-party requests, if necessary)
• Original documents confirming the authority of legal representatives such as guardians (for documents like registration certificates created by public offices, only those issued within the last 3 months are acceptable).

Note: For online applications, a My Number Card (with a valid electronic signature certificate) and a smartphone compatible with the My Number Card are required.

• Identity Verification for Various Notifications and Requests
• Forms related to Power of Attorney
  Application Form Download Page
• Forms related to family register certificates
  Application Form Download Page

Back to the top of this page

Application Methods Other Than Counter

In addition to in-person service counters, it is also possible to request by mail or online. The types of certificates that can be requested differ, so please refer to each page for details.

Request by Mail

If you wish to obtain a family register certificate by mail, please see the page for mail requests below.

• Mail Request

About Online Applications

If you wish to obtain a family register certificate through online application, please see the online application page below.

• Online Application (Issuance of Family Register Certificate, Certificate of Acceptance for Family Register Notification, etc.)

Back to the top of this page