Receipt of Specified Residence Card and Specified Special Permanent Resident Certificate (simultaneous application with address change)

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Page ID1014119 Updated on August 7, 2026

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Regarding the Receipt of Specified Residence Card and Specified Special Permanent Resident Certificate

When applying for a Specified Residence Card or Specified Special Permanent Resident Certificate (hereinafter referred to as Specified Residence Card, etc.) simultaneously with the procedures for changing the address on the Certificate of Residence and notifying the place of residence, the location to receive the card will be either the City Hall or the Certificate of Residence registration address (direct delivery).

If you want to confirm your method of receipt, please check the notice provided to you at the time of application.

Regarding receipt at home (direct delivery)

For those whose card receipt method is "receipt at home (direct delivery)," the card will be sent directly from the issuing authority to the address of the registered residence by express mail and simplified registered mail.

Please receive it within the postal office's holding period.

Note: If you fail to receive it within the postal office's holding period, the card will be returned to City Hall. In that case, you will need to come to City Hall to pick it up.

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Regarding receipt at City Hall

For those whose card is to be received at City Hall, after the issuing agency sends the card to City Hall, a "Appearance Notification" will be sent to the address of your registered residence by non-forwardable mail.

When you receive the Appearance Notification, please come to City Hall to pick up your card.

Procedure Location and Date/Time

Reception Location

Citizen Affairs Division Citizen Service Section　

Note: You cannot pick up your card at the Inagi My Number Card Center or Branch Offices.

 

Reception Date and Time

Weekdays: 8:30 a.m. to 5:00 p.m. (Except from 12:00 p.m. to 1:00 p.m.)

Open on Holidays: 8:30 a.m. to 5:00 p.m. (Except from 11:45 a.m. to 1:00 p.m.)

Items and Requirements for Pickup

Please carefully check and bring all necessary items. If any items are missing, the card cannot be issued. If you have any questions, please consult us in advance.

Personal Pickup by Those Aged 16 and Over

  1. Appearance Notification
  2. One of the following: Residence Card, Special Permanent Resident Certificate, Designated Residence Card, or Designated Special Permanent Resident Certificate 1 item
  3. Passport (Only if the Residence Card, etc., has no photo or if the Residence Card will be issued later)
  4. My Number Card (only for those who have one)
  5. Fee (Only for those subject to payment)

Receiving Child Card for Those Under 16 Years Old

Required Documents
Visitor Required Documents

(1) Legal representative
  1. Appearance Notification (with entries in the response form and power of attorney section)
  2. One of the following: Residence Card, Special Permanent Resident Certificate, Designated Residence Card, or Designated Special Permanent Resident Certificate 1 item
  3. Applicant's Passport
  4. Applicant's My Number Card (only for those who have one)
  5. Legal Representative's Identification Documents 2 items of A or 1 item of A + 1 item of B
  6. Documents proving the legal representative status (such as a birth certificate with translation if it cannot be confirmed by the Certificate of Residence)
  7. Fee (Only for those subject to payment)
(2) Co-residing Relative (16 years old and above)
  1. Appearance Notification (with entries in the response form and power of attorney section)
  2. One of the following: Residence Card, Special Permanent Resident Certificate, Designated Residence Card, or Designated Special Permanent Resident Certificate 1 item
  3. Applicant's Passport
  4. Applicant's My Number Card (only for those who have one)
  5. Identification documents of cohabiting relativesA 2 items or A 1 item + B 1 item
  6. Documents proving the relationship as cohabiting relatives (if it cannot be confirmed with the Certificate of Residence, such as a birth certificate with translation)
  7. Fee (Only for those subject to payment)

Note: For those who were issued a residence card at a later date after entering the country from overseas, please bring your own passport as well as an identity verification document of A1 or B1.

Note: The brought residence card, etc., and the My Number Card will be collected.

Receipt of the card by a proxy aged 16 or older

Mid- to long-term residents can request receipt by a cohabiting relative even without special reasons.

Even in cases other than those mentioned above, if it is difficult to visit the office due to unavoidable reasons such as illness or disability, you can request the legal representative, relatives, or cohabitants to receive it on your behalf.

Required Documents

Visitor

 Required Documents

(1) Cohabiting Relative

Note: Only for mid- to long-term residents
  1. Appearance Notification (with entries in the response form and power of attorney section)
  2. One of the following: Resident Card or Designated Resident Card of the person (one item)
  3. Applicant's Passport
  4. Applicant's My Number Card (only for those who have one)
  5. Identification documents of cohabiting relativesA 2 items or A 1 item + B 1 item
  6. Documents proving the relationship as cohabiting relatives (if it cannot be confirmed with the Certificate of Residence, such as a birth certificate with translation)
  7. Fee (Only for those subject to payment)
(2) Legal Representative
  1. Appearance Notification (with entries in the response form and power of attorney section)
  2. One of the following: Residence Card, Special Permanent Resident Certificate, Designated Residence Card, or Designated Special Permanent Resident Certificate 1 item
  3. Applicant's Passport
  4. Applicant's My Number Card (only for those who have one)
  5. Identity verification documents of the legal representativeA 2 items or A 1 item + B 1 item
  6. Documents proving that the person is a legal representative (such as a certificate of registered matters)
  7. Fee (Only for those subject to payment)
(3) Relatives (16 years and older)
  1. Appearance Notification (with entries in the response form and power of attorney section)
  2. One of the following: Residence Card, Special Permanent Resident Certificate, Designated Residence Card, or Designated Special Permanent Resident Certificate 1 item
  3. Applicant's Passport
  4. Applicant's My Number Card (only for those who have one)
  5. Identity verification documents of relatives2 points from category A or 1 point from category A + 1 point from category B
  6. Documents proving the family relationship (such as a birth certificate with translation if it cannot be confirmed by the Certificate of Residence)
  7. Certificate of inability to visit the office (see below)
  8. Fee (Only for those subject to payment)
(4) Cohabitants (16 years and older)
  1. Appearance Notification (with entries in the response form and power of attorney section)
  2. One of the following: residence card, special permanent resident certificate, specified residence card, or specified special permanent resident certificate 1 point
  3. Applicant's Passport
  4. Applicant's My Number Card (only for those who have one)
  5. Identity verification documents of cohabitants: 2 items from A or 1 item from A + 1 item from B
  6. Certificate of inability to visit the office (see below)
  7. Fee (Only for those subject to payment)

 

Identity Verification Documents

  • Identity verification documents must be the originals and within the validity period.
  • Identification documents are limited to those whose "name and date of birth" or "name and address" match the Certificate of Residence.
List of Identity Verification Documents
Item

Identity Verification Documents

A　

Government-issued photo-bearing identity verification documents
  • Driver's License
  • My Number Card (with photo)
  • Passport
  • Disability Certificate
  • Driving History Certificate (limited to those issued on or after April 1, 2012)
  • Residence Card (with photo)
  • Specified Residence Card (with photo)
  • Special Permanent Resident Certificate (with photo)
  • Specified Special Permanent Resident Certificate (with photo), etc.

B　

Non-photo identity verification documents
  • My Number Card (without photo)
  • Health Insurance Eligibility Certificate
  • Long-Term Care Insurance Card
  • Pension Book or Basic Pension Number Notification (including Pension Amount Revision Notice and Pension Payment Notice)
  • Various Pension Certificates
  • Public Assistance Recipient Certificate
  • Various Medical Certificates (Maru Nyuu, Maru Ko, Maru Ao)
  • Maternal and Child Health Handbook
  • Certificate of Birth Registration
  • Residence Card (No Photo)
  • Residence Card for Designated Activities (No Photo)
  • Special Permanent Resident Certificate (No Photo)
  • Designated Special Permanent Resident Certificate (No Photo)
  • Student ID (one that includes "name and date of birth" or "name and address")
  • Employee ID (one that includes "name and date of birth" or "name and address") etc.

Note: Digital student ID and digital employee ID cannot be screenshotted. The app must be launched and operated in the presence of staff.

Certificate for those unable to visit the office

List of certificates for those unable to visit the office

Reasons for not being able to visit the office

 Certificate that cannot be issued (any one of the following)
Older Adults aged 75 and above Determined by age
High school students and technical college students Student ID (Digital Student ID not accepted), Certificate of Enrollment
Persons with Disabilities Disability Certificate, Disability Welfare Service Recipient Certificate, Independence Support Medical Recipient Certificate, Special Child Allowance Certificate
Certified Individuals Requiring Nursing Care and Support Long-term care insurance card, certification result notification, photo identification certificate (issued by the head of the long-term care support provider)
Facility Residents Admission Certificate, Photo Identification Certificate (prepared by the Facility Director)
Persons in long-term hospitalization Medical Certificate, Hospitalization Medical Plan, Receipt Confirming Hospitalization (issued within the last month), Photo Identification Certificate (prepared by the Hospital Director)
Pregnant Women Mother and child health handbook, receipt or examination ticket indicating that prenatal checkups have been conducted
Those studying abroad Copy of the visa (where the visa can be confirmed), copy of the student ID from the study abroad institution
Persons on Long-term Business Trips (such as seafarers on long voyages) Documents Prepared by the Workplace Confirming Long-term Business Trips or Long-term Voyages (including objective circumstances such as job description, work location, work style, etc., recognizing difficulty in visiting the office)
Those who avoid social participation and remain at home for a long period (hikikomori) Photo identification certificate (created by the public support agency consulted and the head of that agency)

 

Fee

In principle, it is free.

A fee is charged only if both conditions 1 and 2 below apply.

Conditions for Fee Payment
Condition 1

Persons currently holding any of the following cards

  • New Format Residence Card
  • New Format Special Permanent Resident Certificate
Condition 2

Those who meet any of the following

  • Within Japan Those who have moved to Inagi City from other municipalities
  • Those who have relocated within the city, etc.

 

[New Format Residence Card / Special Permanent Resident Certificate]

New Format Residence Card and Special Permanent Resident Certificate

Fee List

Note: Both fees (1) and (2) are required
Item Fee Payment Method
(1) Issuance of specified residence card, etc.

¥1,900

(¥2,600 for direct mailing)

Revenue Stamp

Note: Please purchase in advance at the post office, etc., and bring it with you.

(2) My Number Card Function Grant + Electronic Certificate Issuance

 ¥800

Cash, QR Code Payment, Credit Card Payment

Note: Payment will be made at the City Hall cashier.

 

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This page is managed by the Department of Citizen Affairs, Citizen Affairs Division.

2111 Higashi-Naganuma, Inagi City, Tokyo 206-8601
Phone number: 042-378-2111 Fax number: 042-377-4781
Contact Us - Citizen Affairs Division, Department of Citizen Affairs, Inagi City

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